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Version 1.2 by publicadmin on 2026/01/05 12:02
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1 = Getting Access – Onboarding to the VRE =
2
3 This page explains how to obtain access to the Virtual Research Environment (VRE).
4 Please note that the **full and authoritative onboarding process is documented in the PDF presentation**:
5
6 **→ Download the VRE Onboarding Guide (PDF)**
7
8 The steps below provide a short and practical overview.
9
10 == Overview of the Onboarding Process ==
11
12 Access to the VRE is granted after completion of three steps:
13
14 1. **Accept the Use Terms (mandatory)**
15 1. **Clarify data protection obligations (Use Case & DPIA)**
16 1. **Request VPN / network access**
17
18 Each step is required to ensure compliance with GDPR, Charité policies, and the security requirements of the infrastructure.
19
20 ----
21
22 == Step 1 – Accept the Use Terms ==
23
24 All users must read, sign, and return the official Use Terms.
25
26 **Document:**
27 → **VRE-Bestaetigung-Nutzungsbedingungen-GDPR-Compliance-v1.4_EN**
28
29 This document confirms that you understand and accept the obligations related to:
30
31 * Processing of personal and health data
32 * Secure handling of research data
33 * Compliance with GDPR and institutional policies
34
35 Without a signed Use Terms document, access cannot be granted.
36
37 ----
38
39 == Step 2 – Define Your Use Case & Data Protection Obligations ==
40
41 Your **Use Case** determines the legal and technical requirements that apply to your work in the VRE.
42
43 In particular, **data controllers** are responsible for fulfilling GDPR and Charité obligations, including, where applicable:
44
45 * Performing a **Data Protection Impact Assessment (DPIA)**
46 * Ensuring lawful processing of personal / sensitive data
47 * Implementing appropriate technical and organisational measures
48
49 === Access to DPIA Templates (for externals) ===
50
51 If you are **not part of Charité** and require access to the DPIA template and annexes:
52
53 1. Sign and return the **Non-Disclosure Agreement (NDA)**
54 → **[NDA document link]**
55 1. (((
56 After receipt, you will be granted **separate access** to:
57
58 * DPIA template
59 * DPIA annexes and guidance material
60 )))
61
62 ----
63
64 == Step 3 – Request VPN / Network Access ==
65
66 To technically access the VRE, you must apply for VPN access to the protected network.
67
68 Please complete and return the following forms:
69
70 * **[VPN Access Request Form]**
71 * **[Additional Network Access Form, if applicable]**
72
73 After approval, you will receive instructions for setting up the VPN connection.
74
75 ----
76
77 == What Happens Next? ==
78
79 Once all documents are received and approved:
80
81 * Your user account will be created.
82 * VPN access will be enabled.
83 * You will receive an email with your personal access instructions.
84
85 ----
86
87 If any document or link is unclear or missing, please inform the VRE support team (vre-support@charite.de).