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Changes for page Accessing the VRE

Last modified by publicadmin on 2026/01/21 12:04
From version 17.1
edited by publicadmin
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To version 1.1
edited by publicadmin
on 2026/01/05 12:00
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1 -Accessing the VRE
1 +Getting Access
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1 -= Getting Access – Onboarding to the VRE =
2 -
3 -This page explains how to obtain access to the Virtual Research Environment (VRE).
4 -Please note that detailed information on **GDPR-compliant onboarding is documented in the following PDF presentation**:
5 -
6 -**→ [[Download the VRE GDPR Onboarding Guide (PDF)>>attach:VRE-Onboarding-Data-Usage.pdf]]**
7 -
8 -The steps below provide a short and practical overview.
9 -
10 -== Overview of the Onboarding Process ==
11 -
12 -Access to the VRE is granted after completion of four steps:
13 -
14 -1. **Accept the Use Terms **
15 -1. **Clarify data protection obligations (Use Case & DPIA)**
16 -1. **Request VPN / network access **
17 -1. **Submit documents**
18 -
19 -Each step is required to ensure compliance with GDPR, Charité policies, and the security requirements of the infrastructure.
20 -
21 -== Step 1 – Accept the Use Terms ==
22 -
23 -All users must acknowledge, sign, and return the official Use Terms.
24 -
25 -**Document:**
26 -→ [[**VRE-Bestaetigung-Nutzungsbedingungen-GDPR-Compliance-v1.5_EN**>>attach:VRE-Bestaetigung-Nutzungsbedingungen-GDPR-Compliance-v1.5_EN.docx]]
27 -
28 -This document confirms that you understand and accept the obligations related to:
29 -
30 -* Processing of personal and health data
31 -* Secure handling of research data
32 -* Compliance with GDPR and institutional policies
33 -
34 -Without a signed Use Terms document, access cannot be granted.
35 -
36 -== Step 2 – Define Your Use Case & Data Protection Obligations ==
37 -
38 -Your **Use Case** determines the legal and technical requirements that apply to your work in the VRE.
39 -
40 -In particular, **data controllers** are responsible for fulfilling GDPR and Charité obligations, including, where applicable:
41 -
42 -* Performing a **Data Protection Impact Assessment (DPIA)**
43 -* Ensuring lawful processing of personal / sensitive data
44 -* Implementing appropriate technical and organisational measures
45 -
46 -=== Access to DPIA Templates (for externals) ===
47 -
48 -If you are **not part of Charité** and require access to the DPIA template and annexes:
49 -
50 -1. Sign and return the → [[**Non-Disclosure Agreement (NDA)**>>attach:2022-10-31_Geheimhaltungsvereinbarung_EN_beidseitig.docx]]
51 -1. (((
52 -After receipt, you will be granted a**ccess** to:
53 -
54 -* DPIA template
55 -* DPIA annexes and guidance material
56 -)))
57 -
58 -== Step 3 – Request Charité User Account and Network Access ==
59 -
60 -To technically access the VRE, you need:
61 -
62 -* a **Charité Active Directory user account (Nutzerkonto)**, and
63 -* **VPN / network access** to the protected Charité infrastructure.
64 -
65 -Please complete and return the following forms:
66 -
67 -* [[**Cooperation Agreement** (referencing the official Charité cooperation contract under which the project is conducted)>>attach:KooperationsVereinbarungVRE.docx]]
68 -* [[**Charité Nutzerkonto / Active Directory (AD) Account Request Form**>>attach:Nutzerkontoantrag-Externe-Template_new.pdf]]
69 -* [[**VPN Basic Access Request Form**>>attach:VPN-Antrag_Extern_VRE_template.pdf]]
70 -* [[**VPN-M** (required if health or other special category data are processed)>>attach:VPN-Zusatzantrag_M-source-computer.pdf]]
71 -* [[**VPN-O** (required if no health or special category data are processed)>>attach:VPN-Zusatzantrag_O_VRE_template_non-sensitive.pdf]]
72 -
73 -Both the user account and the VPN access are mandatory.
74 -
75 -== Step 4 – Submit All Documents ==
76 -
77 -After completing all required forms and agreements, please send **all signed and filled-out documents in one email** to the VRE support team:
78 -
79 -**→ vre-support@charite.de**
80 -
81 -Only complete submissions can be processed. You will be contacted in case any document is missing or requires clarification.
82 -
83 -== What Happens Next? ==
84 -
85 -Once all documents are received and approved:
86 -
87 -* Your user account will be created.
88 -* VPN access will be enabled.
89 -* You will receive an email with your personal access instructions.
90 -
91 -If any document or link is unclear or missing, or once you have completed the required forms, please contact the VRE support team and send all filled-out documents to **vre-support@charite.de**.
2022-10-31_Geheimhaltungsvereinbarung_EN_beidseitig.docx
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VRE-Bestaetigung-Nutzungsbedingungen-GDPR-Compliance-v1.5_EN.docx
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