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Changes for page Accessing the VRE

Last modified by publicadmin on 2026/01/21 12:04
From version 13.1
edited by publicadmin
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To version 1.5
edited by publicadmin
on 2026/01/05 12:08
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1 -Accessing the VRE
1 +Getting Access
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3 3  This page explains how to obtain access to the Virtual Research Environment (VRE).
4 4  Please note that detailed information on **GDPR-compliant onboarding is documented in the following PDF presentation**:
5 5  
6 -**→ [[Download the VRE Onboarding Guide (PDF)>>attach:VRE-Onboarding-Data-Usage.pdf]]**
6 +**→ Download the VRE Onboarding Guide (PDF)**
7 7  
8 8  The steps below provide a short and practical overview.
9 9  
10 10  == Overview of the Onboarding Process ==
11 11  
12 -Access to the VRE is granted after completion of four steps:
12 +Access to the VRE is granted after completion of three steps:
13 13  
14 -1. **Accept the Use Terms **
14 +1. **Accept the Use Terms (mandatory)**
15 15  1. **Clarify data protection obligations (Use Case & DPIA)**
16 -1. **Request VPN / network access **
17 -1. **Submit documents**
16 +1. **Request VPN / network access**
18 18  
19 19  Each step is required to ensure compliance with GDPR, Charité policies, and the security requirements of the infrastructure.
20 20  
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23 23  All users must acknowledge, sign, and return the official Use Terms.
24 24  
25 25  **Document:**
26 -→ [[**VRE-Bestaetigung-Nutzungsbedingungen-GDPR-Compliance-v1.4_EN**>>attach:VRE-Bestaetigung-Nutzungsbedingungen-GDPR-Compliance-v1.4_EN.docx]]
25 +→ **VRE-Bestaetigung-Nutzungsbedingungen-GDPR-Compliance-v1.4_EN**
27 27  
28 28  This document confirms that you understand and accept the obligations related to:
29 29  
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47 47  
48 48  If you are **not part of Charité** and require access to the DPIA template and annexes:
49 49  
50 -1. Sign and return the → [[**Non-Disclosure Agreement (NDA)**>>attach:2022-10-31_Geheimhaltungsvereinbarung_EN_beidseitig.docx]]
49 +1. Sign and return the **Non-Disclosure Agreement (NDA)**
50 +→ **[NDA document link]**
51 51  1. (((
52 52  After receipt, you will be granted a**ccess** to:
53 53  
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55 55  * DPIA annexes and guidance material
56 56  )))
57 57  
58 -== Step 3 – Request Charité User Account and Network Access ==
58 +== Step 3 – Request VPN / Network Access ==
59 59  
60 -To technically access the VRE, you need:
60 +To technically access the VRE, you must apply for VPN access to the protected network.
61 61  
62 -* a **Charité Active Directory user account (Nutzerkonto)**, and
63 -* **VPN / network access** to the protected Charité infrastructure.
64 -
65 65  Please complete and return the following forms:
66 66  
67 -* [[**Cooperation Agreement** (referencing the official Charité cooperation contract under which the project is conducted)>>attach:KooperationsVereinbarungVRE.docx]]
68 -* [[**Charité Nutzerkonto / Active Directory (AD) Account Request Form**>>attach:Nutzerkontoantrag-Externe-Template_new.pdf]]
69 -* [[**VPN Basic Access Request Form**>>attach:VPN-Antrag_Extern_VRE_template.pdf]]
70 -* [[**VPN-M** (required if health or other special category data are processed)>>attach:VPN-Zusatzantrag_M-source-computer.pdf]]
71 -* [[**VPN-O** (required if no health or special category data are processed)>>attach:VPN-Zusatzantrag_O_VRE_template_non-sensitive.pdf]]
64 +* **[VPN Access Request Form]**
65 +* **[Additional Network Access Form, if applicable]**
72 72  
73 -Both the user account and the VPN access are mandatory.
67 +After approval, you will receive instructions for setting up the VPN connection.
74 74  
75 -== Step 4 – Submit All Documents ==
76 76  
77 -After completing all required forms and agreements, please send **all signed and filled-out documents in one email** to the VRE support team:
78 -
79 -**→ vre-support@charite.de**
80 -
81 -Only complete submissions can be processed. You will be contacted in case any document is missing or requires clarification.
82 -
83 83  == What Happens Next? ==
84 84  
85 85  Once all documents are received and approved:
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88 88  * VPN access will be enabled.
89 89  * You will receive an email with your personal access instructions.
90 90  
91 -If any document or link is unclear or missing, or once you have completed the required forms, please contact the VRE support team and send all filled-out documents to **vre-support@charite.de**.
78 +**Once you have completed the required forms, please contact the VRE support team and send the filled-out documents to**
79 +
80 +**vre-support@charite.de.**
2022-10-31_Geheimhaltungsvereinbarung_EN_beidseitig.docx
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VRE-Bestaetigung-Nutzungsbedingungen-GDPR-Compliance-v1.4_EN.docx
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VRE-Onboarding-Data-Usage.pdf
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