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Changes for page Accessing the VRE

Last modified by publicadmin on 2026/01/21 12:04
From version 12.1
edited by publicadmin
on 2026/01/05 12:27
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To version 3.1
edited by publicadmin
on 2026/01/05 12:15
Change comment: Uploaded new attachment "VRE-Onboarding-Data-Usage.pdf", version 1.1

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3 3  This page explains how to obtain access to the Virtual Research Environment (VRE).
4 4  Please note that detailed information on **GDPR-compliant onboarding is documented in the following PDF presentation**:
5 5  
6 -**→ [[Download the VRE Onboarding Guide (PDF)>>attach:VRE-Onboarding-Data-Usage.pdf]]**
6 +**→ Download the VRE Onboarding Guide (PDF)**
7 7  
8 8  The steps below provide a short and practical overview.
9 9  
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11 11  
12 12  Access to the VRE is granted after completion of four steps:
13 13  
14 -1. **Accept the Use Terms **
14 +1. **Accept the Use Terms (mandatory)**
15 15  1. **Clarify data protection obligations (Use Case & DPIA)**
16 -1. **Request VPN / network access **
16 +1. **Request VPN / network access**
17 17  1. **Submit documents**
18 18  
19 19  Each step is required to ensure compliance with GDPR, Charité policies, and the security requirements of the infrastructure.
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23 23  All users must acknowledge, sign, and return the official Use Terms.
24 24  
25 25  **Document:**
26 -→ [[**VRE-Bestaetigung-Nutzungsbedingungen-GDPR-Compliance-v1.4_EN**>>attach:VRE-Bestaetigung-Nutzungsbedingungen-GDPR-Compliance-v1.4_EN.docx]]
26 +→ **VRE-Bestaetigung-Nutzungsbedingungen-GDPR-Compliance-v1.4_EN**
27 27  
28 28  This document confirms that you understand and accept the obligations related to:
29 29  
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47 47  
48 48  If you are **not part of Charité** and require access to the DPIA template and annexes:
49 49  
50 -1. Sign and return the → [[**Non-Disclosure Agreement (NDA)**>>attach:2022-10-31_Geheimhaltungsvereinbarung_EN_beidseitig.docx]]
50 +1. Sign and return the **Non-Disclosure Agreement (NDA)**
51 +→ **[NDA document link]**
51 51  1. (((
52 52  After receipt, you will be granted a**ccess** to:
53 53  
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55 55  * DPIA annexes and guidance material
56 56  )))
57 57  
58 -== Step 3 – Request Charité User Account and Network Access ==
59 +== Step 3 – Request VPN / Network Access ==
59 59  
60 -To technically access the VRE, you need:
61 +To technically access the VRE, you must apply for VPN access to the protected network.
61 61  
62 -* a **Charité Active Directory user account (Nutzerkonto)**, and
63 -* **VPN / network access** to the protected Charité infrastructure.
64 -
65 65  Please complete and return the following forms:
66 66  
67 -* [[**Cooperation Agreement** (referencing the official Charité cooperation contract under which the project is conducted)>>attach:KooperationsVereinbarungVRE.docx]]
68 -* [[**Charité Nutzerkonto / Active Directory (AD) Account Request Form**>>attach:Nutzerkontoantrag-Externe-Template_new.pdf]]
69 -* [[**VPN Basic Access Request Form**>>attach:VPN-Antrag_Extern_VRE_template.pdf]]
70 -* [[**VPN-M** (required if health or other special category data are processed)>>attach:VPN-Zusatzantrag_M-source-computer.pdf]]
71 -* [[**VPN-O** (required if no health or special category data are processed)>>attach:VPN-Zusatzantrag_O_VRE_template_non-sensitive.pdf]]
65 +* **[VPN Access Request Form]**
66 +* **[Additional Network Access Form, if applicable]**
72 72  
73 -Both the user account and the VPN access are mandatory.
68 +After approval, you will receive instructions for setting up the VPN connection.
74 74  
75 75  == Step 4 – Submit All Documents ==
76 76  
2022-10-31_Geheimhaltungsvereinbarung_EN_beidseitig.docx
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KooperationsVereinbarungVRE.docx
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Nutzerkontoantrag-Externe-Template_new.pdf
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VPN-Antrag_Extern_VRE_template.pdf
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VPN-Zusatzantrag_M-source-computer.pdf
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VPN-Zusatzantrag_O_VRE_template_non-sensitive.pdf
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VRE-Bestaetigung-Nutzungsbedingungen-GDPR-Compliance-v1.4_EN.docx
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