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Changes for page Accessing the VRE

Last modified by publicadmin on 2026/01/21 12:04
From version 11.2
edited by publicadmin
on 2026/01/05 12:24
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To version 1.2
edited by publicadmin
on 2026/01/05 12:02
Change comment: There is no comment for this version

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1 1  = Getting Access – Onboarding to the VRE =
2 2  
3 3  This page explains how to obtain access to the Virtual Research Environment (VRE).
4 -Please note that detailed information on **GDPR-compliant onboarding is documented in the following PDF presentation**:
4 +Please note that the **full and authoritative onboarding process is documented in the PDF presentation**:
5 5  
6 -**→ [[Download the VRE Onboarding Guide (PDF)>>attach:VRE-Onboarding-Data-Usage.pdf]]**
6 +**→ Download the VRE Onboarding Guide (PDF)**
7 7  
8 8  The steps below provide a short and practical overview.
9 9  
10 10  == Overview of the Onboarding Process ==
11 11  
12 -Access to the VRE is granted after completion of four steps:
12 +Access to the VRE is granted after completion of three steps:
13 13  
14 -1. **Accept the Use Terms **
14 +1. **Accept the Use Terms (mandatory)**
15 15  1. **Clarify data protection obligations (Use Case & DPIA)**
16 -1. **Request VPN / network access **
17 -1. **Submit documents**
16 +1. **Request VPN / network access**
18 18  
19 19  Each step is required to ensure compliance with GDPR, Charité policies, and the security requirements of the infrastructure.
20 20  
20 +----
21 +
21 21  == Step 1 – Accept the Use Terms ==
22 22  
23 -All users must acknowledge, sign, and return the official Use Terms.
24 +All users must read, sign, and return the official Use Terms.
24 24  
25 25  **Document:**
26 -→ [[**VRE-Bestaetigung-Nutzungsbedingungen-GDPR-Compliance-v1.4_EN**>>attach:VRE-Bestaetigung-Nutzungsbedingungen-GDPR-Compliance-v1.4_EN.docx]]
27 +→ **VRE-Bestaetigung-Nutzungsbedingungen-GDPR-Compliance-v1.4_EN**
27 27  
28 28  This document confirms that you understand and accept the obligations related to:
29 29  
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33 33  
34 34  Without a signed Use Terms document, access cannot be granted.
35 35  
37 +----
38 +
36 36  == Step 2 – Define Your Use Case & Data Protection Obligations ==
37 37  
38 38  Your **Use Case** determines the legal and technical requirements that apply to your work in the VRE.
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47 47  
48 48  If you are **not part of Charité** and require access to the DPIA template and annexes:
49 49  
50 -1. Sign and return the → [[**Non-Disclosure Agreement (NDA)**>>attach:2022-10-31_Geheimhaltungsvereinbarung_EN_beidseitig.docx]]
53 +1. Sign and return the **Non-Disclosure Agreement (NDA)**
54 +→ **[NDA document link]**
51 51  1. (((
52 -After receipt, you will be granted a**ccess** to:
56 +After receipt, you will be granted **separate access** to:
53 53  
54 54  * DPIA template
55 55  * DPIA annexes and guidance material
56 56  )))
57 57  
58 -== Step 3 – Request Charité User Account and Network Access ==
62 +----
59 59  
60 -To technically access the VRE, you need:
64 +== Step 3 – Request VPN / Network Access ==
61 61  
62 -* a **Charité Active Directory user account (Nutzerkonto)**, and
63 -* **VPN / network access** to the protected Charité infrastructure.
66 +To technically access the VRE, you must apply for VPN access to the protected network.
64 64  
65 65  Please complete and return the following forms:
66 66  
67 -* Cooperation Agreement (the Charité cooperation under which the Project is running)
68 -* **Charité Nutzerkonto / AD Account Request Form**
69 -* **VPN Access Request Form**
70 -* **Additional Network Access Form, if applicable**
70 +* **[VPN Access Request Form]**
71 +* **[Additional Network Access Form, if applicable]**
71 71  
72 -Both the user account and the VPN access are mandatory.
73 +After approval, you will receive instructions for setting up the VPN connection.
73 73  
74 -== Step 4 – Submit All Documents ==
75 +----
75 75  
76 -After completing all required forms and agreements, please send **all signed and filled-out documents in one email** to the VRE support team:
77 -
78 -**→ vre-support@charite.de**
79 -
80 -Only complete submissions can be processed. You will be contacted in case any document is missing or requires clarification.
81 -
82 82  == What Happens Next? ==
83 83  
84 84  Once all documents are received and approved:
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87 87  * VPN access will be enabled.
88 88  * You will receive an email with your personal access instructions.
89 89  
90 -If any document or link is unclear or missing, or once you have completed the required forms, please contact the VRE support team and send all filled-out documents to **vre-support@charite.de**.
85 +----
86 +
87 +If any document or link is unclear or missing, please inform the VRE support team (vre-support@charite.de).
2022-10-31_Geheimhaltungsvereinbarung_EN_beidseitig.docx
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