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Changes for page Accessing the VRE

Last modified by publicadmin on 2026/01/21 12:04
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3 3  This page explains how to obtain access to the Virtual Research Environment (VRE).
4 4  Please note that detailed information on **GDPR-compliant onboarding is documented in the following PDF presentation**:
5 5  
6 -**→ Download the VRE Onboarding Guide (PDF)**
6 +**→ [[Download the VRE Onboarding Guide (PDF)>>attach:VRE-Onboarding-Data-Usage.pdf]]**
7 7  
8 8  The steps below provide a short and practical overview.
9 9  
10 10  == Overview of the Onboarding Process ==
11 11  
12 -Access to the VRE is granted after completion of three steps:
12 +Access to the VRE is granted after completion of four steps:
13 13  
14 -1. **Accept the Use Terms (mandatory)**
14 +1. **Accept the Use Terms **
15 15  1. **Clarify data protection obligations (Use Case & DPIA)**
16 -1. **Request VPN / network access**
16 +1. **Request VPN / network access **
17 +1. **Submit documents**
17 17  
18 18  Each step is required to ensure compliance with GDPR, Charité policies, and the security requirements of the infrastructure.
19 19  
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22 22  All users must acknowledge, sign, and return the official Use Terms.
23 23  
24 24  **Document:**
25 -→ **VRE-Bestaetigung-Nutzungsbedingungen-GDPR-Compliance-v1.4_EN**
26 +→ [[**VRE-Bestaetigung-Nutzungsbedingungen-GDPR-Compliance-v1.4_EN**>>attach:VRE-Bestaetigung-Nutzungsbedingungen-GDPR-Compliance-v1.4_EN.docx]]
26 26  
27 27  This document confirms that you understand and accept the obligations related to:
28 28  
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46 46  
47 47  If you are **not part of Charité** and require access to the DPIA template and annexes:
48 48  
49 -1. Sign and return the **Non-Disclosure Agreement (NDA)**
50 -→ **[NDA document link]**
50 +1. Sign and return the → [[**Non-Disclosure Agreement (NDA)**>>attach:2022-10-31_Geheimhaltungsvereinbarung_EN_beidseitig.docx]]
51 51  1. (((
52 52  After receipt, you will be granted a**ccess** to:
53 53  
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55 55  * DPIA annexes and guidance material
56 56  )))
57 57  
58 -== Step 3 – Request VPN / Network Access ==
58 +== Step 3 – Request Charité User Account and Network Access ==
59 59  
60 -To technically access the VRE, you must apply for VPN access to the protected network.
60 +To technically access the VRE, you need:
61 61  
62 +* a **Charité Active Directory user account (Nutzerkonto)**, and
63 +* **VPN / network access** to the protected Charité infrastructure.
64 +
62 62  Please complete and return the following forms:
63 63  
64 -* **[VPN Access Request Form]**
65 -* **[Additional Network Access Form, if applicable]**
67 +* [[**Cooperation Agreement** (referencing the official Charité cooperation contract under which the project is conducted)>>attach:KooperationsVereinbarungVRE.docx]]
68 +* [[**Charité Nutzerkonto / Active Directory (AD) Account Request Form**>>attach:Nutzerkontoantrag-Externe-Template_new.pdf]]
69 +* [[**VPN Basic Access Request Form**>>attach:VPN-Antrag_Extern_VRE_template.pdf]]
70 +* [[**VPN-M** (required if health or other special category data are processed)>>attach:VPN-Zusatzantrag_M-source-computer.pdf]]
71 +* [[**VPN-O** (required if no health or special category data are processed)>>attach:VPN-Zusatzantrag_O_VRE_template_non-sensitive.pdf]]
66 66  
67 -After approval, you will receive instructions for setting up the VPN connection.
73 +Both the user account and the VPN access are mandatory.
68 68  
75 +== Step 4 – Submit All Documents ==
69 69  
77 +After completing all required forms and agreements, please send **all signed and filled-out documents in one email** to the VRE support team:
78 +
79 +**→ vre-support@charite.de**
80 +
81 +Only complete submissions can be processed. You will be contacted in case any document is missing or requires clarification.
82 +
70 70  == What Happens Next? ==
71 71  
72 72  Once all documents are received and approved:
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75 75  * VPN access will be enabled.
76 76  * You will receive an email with your personal access instructions.
77 77  
78 -**Once you have completed the required forms, please contact the VRE support team and send the filled-out documents to**
79 -
80 -**vre-support@charite.de.**
91 +If any document or link is unclear or missing, or once you have completed the required forms, please contact the VRE support team and send all filled-out documents to **vre-support@charite.de**.
2022-10-31_Geheimhaltungsvereinbarung_EN_beidseitig.docx
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