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1 -= Getting Access – Onboarding to the VRE =
2 -
3 -This page explains how to obtain access to the Virtual Research Environment (VRE).
4 -Please note that detailed information on **GDPR-compliant onboarding is documented in the following PDF presentation**:
5 -
6 -**→ Download the VRE Onboarding Guide (PDF)**
7 -
8 -The steps below provide a short and practical overview.
9 -
10 -== Overview of the Onboarding Process ==
11 -
12 -Access to the VRE is granted after completion of three steps:
13 -
14 -1. **Accept the Use Terms (mandatory)**
15 -1. **Clarify data protection obligations (Use Case & DPIA)**
16 -1. **Request VPN / network access**
17 -
18 -Each step is required to ensure compliance with GDPR, Charité policies, and the security requirements of the infrastructure.
19 -
20 -== Step 1 – Accept the Use Terms ==
21 -
22 -All users must acknowledge, sign, and return the official Use Terms.
23 -
24 -**Document:**
25 -→ **VRE-Bestaetigung-Nutzungsbedingungen-GDPR-Compliance-v1.4_EN**
26 -
27 -This document confirms that you understand and accept the obligations related to:
28 -
29 -* Processing of personal and health data
30 -* Secure handling of research data
31 -* Compliance with GDPR and institutional policies
32 -
33 -Without a signed Use Terms document, access cannot be granted.
34 -
35 -== Step 2 – Define Your Use Case & Data Protection Obligations ==
36 -
37 -Your **Use Case** determines the legal and technical requirements that apply to your work in the VRE.
38 -
39 -In particular, **data controllers** are responsible for fulfilling GDPR and Charité obligations, including, where applicable:
40 -
41 -* Performing a **Data Protection Impact Assessment (DPIA)**
42 -* Ensuring lawful processing of personal / sensitive data
43 -* Implementing appropriate technical and organisational measures
44 -
45 -=== Access to DPIA Templates (for externals) ===
46 -
47 -If you are **not part of Charité** and require access to the DPIA template and annexes:
48 -
49 -1. Sign and return the **Non-Disclosure Agreement (NDA)**
50 -→ **[NDA document link]**
51 -1. (((
52 -After receipt, you will be granted a**ccess** to:
53 -
54 -* DPIA template
55 -* DPIA annexes and guidance material
56 -)))
57 -
58 -== Step 3 – Request VPN / Network Access ==
59 -
60 -To technically access the VRE, you must apply for VPN access to the protected network.
61 -
62 -Please complete and return the following forms:
63 -
64 -* **[VPN Access Request Form]**
65 -* **[Additional Network Access Form, if applicable]**
66 -
67 -After approval, you will receive instructions for setting up the VPN connection.
68 -
69 -
70 -== What Happens Next? ==
71 -
72 -Once all documents are received and approved:
73 -
74 -* Your user account will be created.
75 -* VPN access will be enabled.
76 -* You will receive an email with your personal access instructions.
77 -
78 -**Once you have completed the required forms, please contact the VRE support team and send the filled-out documents to**
79 -
80 -**vre-support@charite.de.**