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Changes for page Accessing the VRE

Last modified by publicadmin on 2026/01/21 12:04
From version 1.2
edited by publicadmin
on 2026/01/05 12:02
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To version 11.1
edited by publicadmin
on 2026/01/05 12:23
Change comment: Uploaded new attachment "2022-10-31_Geheimhaltungsvereinbarung_EN_beidseitig.docx", version 1.1

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1 1  = Getting Access – Onboarding to the VRE =
2 2  
3 3  This page explains how to obtain access to the Virtual Research Environment (VRE).
4 -Please note that the **full and authoritative onboarding process is documented in the PDF presentation**:
4 +Please note that detailed information on **GDPR-compliant onboarding is documented in the following PDF presentation**:
5 5  
6 -**→ Download the VRE Onboarding Guide (PDF)**
6 +**→ [[Download the VRE Onboarding Guide (PDF)>>attach:VRE-Onboarding-Data-Usage.pdf]]**
7 7  
8 8  The steps below provide a short and practical overview.
9 9  
10 10  == Overview of the Onboarding Process ==
11 11  
12 -Access to the VRE is granted after completion of three steps:
12 +Access to the VRE is granted after completion of four steps:
13 13  
14 -1. **Accept the Use Terms (mandatory)**
14 +1. **Accept the Use Terms **
15 15  1. **Clarify data protection obligations (Use Case & DPIA)**
16 -1. **Request VPN / network access**
16 +1. **Request VPN / network access **
17 +1. **Submit documents**
17 17  
18 18  Each step is required to ensure compliance with GDPR, Charité policies, and the security requirements of the infrastructure.
19 19  
20 -----
21 -
22 22  == Step 1 – Accept the Use Terms ==
23 23  
24 -All users must read, sign, and return the official Use Terms.
23 +All users must acknowledge, sign, and return the official Use Terms.
25 25  
26 26  **Document:**
27 -→ **VRE-Bestaetigung-Nutzungsbedingungen-GDPR-Compliance-v1.4_EN**
26 +→ [[**VRE-Bestaetigung-Nutzungsbedingungen-GDPR-Compliance-v1.4_EN**>>attach:VRE-Bestaetigung-Nutzungsbedingungen-GDPR-Compliance-v1.4_EN.docx]]
28 28  
29 29  This document confirms that you understand and accept the obligations related to:
30 30  
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34 34  
35 35  Without a signed Use Terms document, access cannot be granted.
36 36  
37 -----
38 -
39 39  == Step 2 – Define Your Use Case & Data Protection Obligations ==
40 40  
41 41  Your **Use Case** determines the legal and technical requirements that apply to your work in the VRE.
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50 50  
51 51  If you are **not part of Charité** and require access to the DPIA template and annexes:
52 52  
53 -1. Sign and return the **Non-Disclosure Agreement (NDA)**
54 -→ **[NDA document link]**
50 +1. Sign and return the → **Non-Disclosure Agreement (NDA)**
55 55  1. (((
56 -After receipt, you will be granted **separate access** to:
52 +After receipt, you will be granted a**ccess** to:
57 57  
58 58  * DPIA template
59 59  * DPIA annexes and guidance material
60 60  )))
61 61  
62 -----
58 +== Step 3 – Request Charité User Account and Network Access ==
63 63  
64 -== Step 3 – Request VPN / Network Access ==
60 +To technically access the VRE, you need:
65 65  
66 -To technically access the VRE, you must apply for VPN access to the protected network.
62 +* a **Charité Active Directory user account (Nutzerkonto)**, and
63 +* **VPN / network access** to the protected Charité infrastructure.
67 67  
68 68  Please complete and return the following forms:
69 69  
67 +* **[Charité Nutzerkonto / AD Account Request Form]**
70 70  * **[VPN Access Request Form]**
71 71  * **[Additional Network Access Form, if applicable]**
72 72  
73 -After approval, you will receive instructions for setting up the VPN connection.
71 +Both the user account and the VPN access are mandatory.
74 74  
75 -----
73 +== Step 4 – Submit All Documents ==
76 76  
75 +After completing all required forms and agreements, please send **all signed and filled-out documents in one email** to the VRE support team:
76 +
77 +**→ vre-support@charite.de**
78 +
79 +Only complete submissions can be processed. You will be contacted in case any document is missing or requires clarification.
80 +
77 77  == What Happens Next? ==
78 78  
79 79  Once all documents are received and approved:
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82 82  * VPN access will be enabled.
83 83  * You will receive an email with your personal access instructions.
84 84  
85 -----
86 -
87 -If any document or link is unclear or missing, please inform the VRE support team (vre-support@charite.de).
89 +If any document or link is unclear or missing, or once you have completed the required forms, please contact the VRE support team and send all filled-out documents to **vre-support@charite.de**.
2022-10-31_Geheimhaltungsvereinbarung_EN_beidseitig.docx
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