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Changes for page Accessing the VRE

Last modified by publicadmin on 2026/01/21 12:04
From version 1.2
edited by publicadmin
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To version 10.1
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on 2026/01/05 12:18
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1 1  = Getting Access – Onboarding to the VRE =
2 2  
3 3  This page explains how to obtain access to the Virtual Research Environment (VRE).
4 -Please note that the **full and authoritative onboarding process is documented in the PDF presentation**:
4 +Please note that detailed information on **GDPR-compliant onboarding is documented in the following PDF presentation**:
5 5  
6 6  **→ Download the VRE Onboarding Guide (PDF)**
7 7  
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9 9  
10 10  == Overview of the Onboarding Process ==
11 11  
12 -Access to the VRE is granted after completion of three steps:
12 +Access to the VRE is granted after completion of four steps:
13 13  
14 14  1. **Accept the Use Terms (mandatory)**
15 15  1. **Clarify data protection obligations (Use Case & DPIA)**
16 16  1. **Request VPN / network access**
17 +1. **Submit documents**
17 17  
18 18  Each step is required to ensure compliance with GDPR, Charité policies, and the security requirements of the infrastructure.
19 19  
20 -----
21 -
22 22  == Step 1 – Accept the Use Terms ==
23 23  
24 -All users must read, sign, and return the official Use Terms.
23 +All users must acknowledge, sign, and return the official Use Terms.
25 25  
26 26  **Document:**
27 27  → **VRE-Bestaetigung-Nutzungsbedingungen-GDPR-Compliance-v1.4_EN**
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34 34  
35 35  Without a signed Use Terms document, access cannot be granted.
36 36  
37 -----
38 -
39 39  == Step 2 – Define Your Use Case & Data Protection Obligations ==
40 40  
41 41  Your **Use Case** determines the legal and technical requirements that apply to your work in the VRE.
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53 53  1. Sign and return the **Non-Disclosure Agreement (NDA)**
54 54  → **[NDA document link]**
55 55  1. (((
56 -After receipt, you will be granted **separate access** to:
53 +After receipt, you will be granted a**ccess** to:
57 57  
58 58  * DPIA template
59 59  * DPIA annexes and guidance material
60 60  )))
61 61  
62 -----
59 +== Step 3 – Request Charité User Account and Network Access ==
63 63  
64 -== Step 3 – Request VPN / Network Access ==
61 +To technically access the VRE, you need:
65 65  
66 -To technically access the VRE, you must apply for VPN access to the protected network.
63 +* a **Charité Active Directory user account (Nutzerkonto)**, and
64 +* **VPN / network access** to the protected Charité infrastructure.
67 67  
68 68  Please complete and return the following forms:
69 69  
68 +* **[Charité Nutzerkonto / AD Account Request Form]**
70 70  * **[VPN Access Request Form]**
71 71  * **[Additional Network Access Form, if applicable]**
72 72  
73 -After approval, you will receive instructions for setting up the VPN connection.
72 +Both the user account and the VPN access are mandatory.
74 74  
75 -----
74 +== Step 4 – Submit All Documents ==
76 76  
76 +After completing all required forms and agreements, please send **all signed and filled-out documents in one email** to the VRE support team:
77 +
78 +**→ vre-support@charite.de**
79 +
80 +Only complete submissions can be processed. You will be contacted in case any document is missing or requires clarification.
81 +
77 77  == What Happens Next? ==
78 78  
79 79  Once all documents are received and approved:
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82 82  * VPN access will be enabled.
83 83  * You will receive an email with your personal access instructions.
84 84  
85 -----
86 -
87 -If any document or link is unclear or missing, please inform the VRE support team (vre-support@charite.de).
90 +If any document or link is unclear or missing, or once you have completed the required forms, please contact the VRE support team and send all filled-out documents to **vre-support@charite.de**.
KooperationsVereinbarungVRE.docx
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