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1 -= Getting Access – Onboarding to the VRE =
2 -
3 -This page explains how to obtain access to the Virtual Research Environment (VRE).
4 -Please note that the **full and authoritative onboarding process is documented in the PDF presentation**:
5 -
6 -**→ Download the VRE Onboarding Guide (PDF)**
7 -
8 -The steps below provide a short and practical overview.
9 -
10 -== Overview of the Onboarding Process ==
11 -
12 -Access to the VRE is granted after completion of three steps:
13 -
14 -1. **Accept the Use Terms (mandatory)**
15 -1. **Clarify data protection obligations (Use Case & DPIA)**
16 -1. **Request VPN / network access**
17 -
18 -Each step is required to ensure compliance with GDPR, Charité policies, and the security requirements of the infrastructure.
19 -
20 -----
21 -
22 -== Step 1 – Accept the Use Terms ==
23 -
24 -All users must read, sign, and return the official Use Terms.
25 -
26 -**Document:**
27 -→ **VRE-Bestaetigung-Nutzungsbedingungen-GDPR-Compliance-v1.4_EN**
28 -
29 -This document confirms that you understand and accept the obligations related to:
30 -
31 -* Processing of personal and health data
32 -* Secure handling of research data
33 -* Compliance with GDPR and institutional policies
34 -
35 -Without a signed Use Terms document, access cannot be granted.
36 -
37 -----
38 -
39 -== Step 2 – Define Your Use Case & Data Protection Obligations ==
40 -
41 -Your **Use Case** determines the legal and technical requirements that apply to your work in the VRE.
42 -
43 -In particular, **data controllers** are responsible for fulfilling GDPR and Charité obligations, including, where applicable:
44 -
45 -* Performing a **Data Protection Impact Assessment (DPIA)**
46 -* Ensuring lawful processing of personal / sensitive data
47 -* Implementing appropriate technical and organisational measures
48 -
49 -=== Access to DPIA Templates (for externals) ===
50 -
51 -If you are **not part of Charité** and require access to the DPIA template and annexes:
52 -
53 -1. Sign and return the **Non-Disclosure Agreement (NDA)**
54 -→ **[NDA document link]**
55 -1. (((
56 -After receipt, you will be granted **separate access** to:
57 -
58 -* DPIA template
59 -* DPIA annexes and guidance material
60 -)))
61 -
62 -----
63 -
64 -== Step 3 – Request VPN / Network Access ==
65 -
66 -To technically access the VRE, you must apply for VPN access to the protected network.
67 -
68 -Please complete and return the following forms:
69 -
70 -* **[VPN Access Request Form]**
71 -* **[Additional Network Access Form, if applicable]**
72 -
73 -After approval, you will receive instructions for setting up the VPN connection.
74 -
75 -----
76 -
77 -== What Happens Next? ==
78 -
79 -Once all documents are received and approved:
80 -
81 -* Your user account will be created.
82 -* VPN access will be enabled.
83 -* You will receive an email with your personal access instructions.
84 -
85 -----
86 -
87 -If any document or link is unclear or missing, please inform the VRE support team (vre-support@charite.de).