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Changes for page Accessing the VRE

Last modified by publicadmin on 2026/01/21 12:04
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Change comment: Uploaded new attachment "VRE-Onboarding-Data-Usage.pdf", version 1.1

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1 += Getting Access – Onboarding to the VRE =
2 +
3 +This page explains how to obtain access to the Virtual Research Environment (VRE).
4 +Please note that detailed information on **GDPR-compliant onboarding is documented in the following PDF presentation**:
5 +
6 +**→ Download the VRE Onboarding Guide (PDF)**
7 +
8 +The steps below provide a short and practical overview.
9 +
10 +== Overview of the Onboarding Process ==
11 +
12 +Access to the VRE is granted after completion of four steps:
13 +
14 +1. **Accept the Use Terms (mandatory)**
15 +1. **Clarify data protection obligations (Use Case & DPIA)**
16 +1. **Request VPN / network access**
17 +1. **Submit documents**
18 +
19 +Each step is required to ensure compliance with GDPR, Charité policies, and the security requirements of the infrastructure.
20 +
21 +== Step 1 – Accept the Use Terms ==
22 +
23 +All users must acknowledge, sign, and return the official Use Terms.
24 +
25 +**Document:**
26 +→ **VRE-Bestaetigung-Nutzungsbedingungen-GDPR-Compliance-v1.4_EN**
27 +
28 +This document confirms that you understand and accept the obligations related to:
29 +
30 +* Processing of personal and health data
31 +* Secure handling of research data
32 +* Compliance with GDPR and institutional policies
33 +
34 +Without a signed Use Terms document, access cannot be granted.
35 +
36 +== Step 2 – Define Your Use Case & Data Protection Obligations ==
37 +
38 +Your **Use Case** determines the legal and technical requirements that apply to your work in the VRE.
39 +
40 +In particular, **data controllers** are responsible for fulfilling GDPR and Charité obligations, including, where applicable:
41 +
42 +* Performing a **Data Protection Impact Assessment (DPIA)**
43 +* Ensuring lawful processing of personal / sensitive data
44 +* Implementing appropriate technical and organisational measures
45 +
46 +=== Access to DPIA Templates (for externals) ===
47 +
48 +If you are **not part of Charité** and require access to the DPIA template and annexes:
49 +
50 +1. Sign and return the **Non-Disclosure Agreement (NDA)**
51 +→ **[NDA document link]**
52 +1. (((
53 +After receipt, you will be granted a**ccess** to:
54 +
55 +* DPIA template
56 +* DPIA annexes and guidance material
57 +)))
58 +
59 +== Step 3 – Request VPN / Network Access ==
60 +
61 +To technically access the VRE, you must apply for VPN access to the protected network.
62 +
63 +Please complete and return the following forms:
64 +
65 +* **[VPN Access Request Form]**
66 +* **[Additional Network Access Form, if applicable]**
67 +
68 +After approval, you will receive instructions for setting up the VPN connection.
69 +
70 +== Step 4 – Submit All Documents ==
71 +
72 +After completing all required forms and agreements, please send **all signed and filled-out documents in one email** to the VRE support team:
73 +
74 +**→ vre-support@charite.de**
75 +
76 +Only complete submissions can be processed. You will be contacted in case any document is missing or requires clarification.
77 +
78 +== What Happens Next? ==
79 +
80 +Once all documents are received and approved:
81 +
82 +* Your user account will be created.
83 +* VPN access will be enabled.
84 +* You will receive an email with your personal access instructions.
85 +
86 +If any document or link is unclear or missing, or once you have completed the required forms, please contact the VRE support team and send all filled-out documents to **vre-support@charite.de**.
VRE-Onboarding-Data-Usage.pdf
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1 +XWiki.publicadmin
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1 +3.2 MB
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