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	1	+= Getting Access – Onboarding to the VRE =
	2	+
	3	+This page explains how to obtain access to the Virtual Research Environment (VRE).
	4	+Please note that detailed information on **GDPR-compliant onboarding is documented in the following PDF presentation**:
	5	+
	6	+**→ Download the VRE Onboarding Guide (PDF)**
	7	+
	8	+The steps below provide a short and practical overview.
	9	+
	10	+== Overview of the Onboarding Process ==
	11	+
	12	+Access to the VRE is granted after completion of four steps:
	13	+
	14	+1. **Accept the Use Terms (mandatory)**
	15	+1. **Clarify data protection obligations (Use Case & DPIA)**
	16	+1. **Request VPN / network access**
	17	+1. **Submit documents**
	18	+
	19	+Each step is required to ensure compliance with GDPR, Charité policies, and the security requirements of the infrastructure.
	20	+
	21	+== Step 1 – Accept the Use Terms ==
	22	+
	23	+All users must acknowledge, sign, and return the official Use Terms.
	24	+
	25	+**Document:**
	26	+→ **VRE-Bestaetigung-Nutzungsbedingungen-GDPR-Compliance-v1.4_EN**
	27	+
	28	+This document confirms that you understand and accept the obligations related to:
	29	+
	30	+* Processing of personal and health data
	31	+* Secure handling of research data
	32	+* Compliance with GDPR and institutional policies
	33	+
	34	+Without a signed Use Terms document, access cannot be granted.
	35	+
	36	+== Step 2 – Define Your Use Case & Data Protection Obligations ==
	37	+
	38	+Your **Use Case** determines the legal and technical requirements that apply to your work in the VRE.
	39	+
	40	+In particular, **data controllers** are responsible for fulfilling GDPR and Charité obligations, including, where applicable:
	41	+
	42	+* Performing a **Data Protection Impact Assessment (DPIA)**
	43	+* Ensuring lawful processing of personal / sensitive data
	44	+* Implementing appropriate technical and organisational measures
	45	+
	46	+=== Access to DPIA Templates (for externals) ===
	47	+
	48	+If you are **not part of Charité** and require access to the DPIA template and annexes:
	49	+
	50	+1. Sign and return the **Non-Disclosure Agreement (NDA)**
	51	+→ **[NDA document link]**
	52	+1. (((
	53	+After receipt, you will be granted a**ccess** to:
	54	+
	55	+* DPIA template
	56	+* DPIA annexes and guidance material
	57	+)))
	58	+
	59	+== Step 3 – Request VPN / Network Access ==
	60	+
	61	+To technically access the VRE, you must apply for VPN access to the protected network.
	62	+
	63	+Please complete and return the following forms:
	64	+
	65	+* **[VPN Access Request Form]**
	66	+* **[Additional Network Access Form, if applicable]**
	67	+
	68	+After approval, you will receive instructions for setting up the VPN connection.
	69	+
	70	+== Step 4 – Submit All Documents ==
	71	+
	72	+After completing all required forms and agreements, please send **all signed and filled-out documents in one email** to the VRE support team:
	73	+
	74	+**→ vre-support@charite.de**
	75	+
	76	+Only complete submissions can be processed. You will be contacted in case any document is missing or requires clarification.
	77	+
	78	+== What Happens Next? ==
	79	+
	80	+Once all documents are received and approved:
	81	+
	82	+* Your user account will be created.
	83	+* VPN access will be enabled.
	84	+* You will receive an email with your personal access instructions.
	85	+
	86	+If any document or link is unclear or missing, or once you have completed the required forms, please contact the VRE support team and send all filled-out documents to **vre-support@charite.de**.