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1 += Getting Access – Onboarding to the VRE =
2 +
3 +This page explains how to obtain access to the Virtual Research Environment (VRE).
4 +Please note that detailed information on **GDPR-compliant onboarding is documented in the following PDF presentation**:
5 +
6 +**→ [[Download the VRE Onboarding Guide (PDF)>>attach:VRE-Onboarding-Data-Usage.pdf]]**
7 +
8 +The steps below provide a short and practical overview.
9 +
10 +== Overview of the Onboarding Process ==
11 +
12 +Access to the VRE is granted after completion of four steps:
13 +
14 +1. **Accept the Use Terms **
15 +1. **Clarify data protection obligations (Use Case & DPIA)**
16 +1. **Request VPN / network access **
17 +1. **Submit documents**
18 +
19 +Each step is required to ensure compliance with GDPR, Charité policies, and the security requirements of the infrastructure.
20 +
21 +== Step 1 – Accept the Use Terms ==
22 +
23 +All users must acknowledge, sign, and return the official Use Terms.
24 +
25 +**Document:**
26 +→ [[**VRE-Bestaetigung-Nutzungsbedingungen-GDPR-Compliance-v1.4_EN**>>attach:VRE-Bestaetigung-Nutzungsbedingungen-GDPR-Compliance-v1.4_EN.docx]]
27 +
28 +This document confirms that you understand and accept the obligations related to:
29 +
30 +* Processing of personal and health data
31 +* Secure handling of research data
32 +* Compliance with GDPR and institutional policies
33 +
34 +Without a signed Use Terms document, access cannot be granted.
35 +
36 +== Step 2 – Define Your Use Case & Data Protection Obligations ==
37 +
38 +Your **Use Case** determines the legal and technical requirements that apply to your work in the VRE.
39 +
40 +In particular, **data controllers** are responsible for fulfilling GDPR and Charité obligations, including, where applicable:
41 +
42 +* Performing a **Data Protection Impact Assessment (DPIA)**
43 +* Ensuring lawful processing of personal / sensitive data
44 +* Implementing appropriate technical and organisational measures
45 +
46 +=== Access to DPIA Templates (for externals) ===
47 +
48 +If you are **not part of Charité** and require access to the DPIA template and annexes:
49 +
50 +1. Sign and return the → [[**Non-Disclosure Agreement (NDA)**>>attach:2022-10-31_Geheimhaltungsvereinbarung_EN_beidseitig.docx]]
51 +1. (((
52 +After receipt, you will be granted a**ccess** to:
53 +
54 +* DPIA template
55 +* DPIA annexes and guidance material
56 +)))
57 +
58 +== Step 3 – Request Charité User Account and Network Access ==
59 +
60 +To technically access the VRE, you need:
61 +
62 +* a **Charité Active Directory user account (Nutzerkonto)**, and
63 +* **VPN / network access** to the protected Charité infrastructure.
64 +
65 +Please complete and return the following forms:
66 +
67 +* Cooperation Agreement (the Charité cooperation under which the Project is running)
68 +* **Charité Nutzerkonto / AD Account Request Form**
69 +* **VPN Access Request Form**
70 +* **Additional Network Access Form, if applicable**
71 +
72 +Both the user account and the VPN access are mandatory.
73 +
74 +== Step 4 – Submit All Documents ==
75 +
76 +After completing all required forms and agreements, please send **all signed and filled-out documents in one email** to the VRE support team:
77 +
78 +**→ vre-support@charite.de**
79 +
80 +Only complete submissions can be processed. You will be contacted in case any document is missing or requires clarification.
81 +
82 +== What Happens Next? ==
83 +
84 +Once all documents are received and approved:
85 +
86 +* Your user account will be created.
87 +* VPN access will be enabled.
88 +* You will receive an email with your personal access instructions.
89 +
90 +If any document or link is unclear or missing, or once you have completed the required forms, please contact the VRE support team and send all filled-out documents to **vre-support@charite.de**.
2022-10-31_Geheimhaltungsvereinbarung_EN_beidseitig.docx
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KooperationsVereinbarungVRE.docx
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Nutzerkontoantrag-Externe-Template_new.pdf
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