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1 += Getting Access – Onboarding to the VRE =
2 +
3 +This page explains how to obtain access to the Virtual Research Environment (VRE).
4 +Please note that detailed information on **GDPR-compliant onboarding is documented in the following PDF presentation**:
5 +
6 +**→ Download the VRE Onboarding Guide (PDF)**
7 +
8 +The steps below provide a short and practical overview.
9 +
10 +== Overview of the Onboarding Process ==
11 +
12 +Access to the VRE is granted after completion of three steps:
13 +
14 +1. **Accept the Use Terms (mandatory)**
15 +1. **Clarify data protection obligations (Use Case & DPIA)**
16 +1. **Request VPN / network access**
17 +
18 +Each step is required to ensure compliance with GDPR, Charité policies, and the security requirements of the infrastructure.
19 +
20 +== Step 1 – Accept the Use Terms ==
21 +
22 +All users must acknowledge, sign, and return the official Use Terms.
23 +
24 +**Document:**
25 +→ **VRE-Bestaetigung-Nutzungsbedingungen-GDPR-Compliance-v1.4_EN**
26 +
27 +This document confirms that you understand and accept the obligations related to:
28 +
29 +* Processing of personal and health data
30 +* Secure handling of research data
31 +* Compliance with GDPR and institutional policies
32 +
33 +Without a signed Use Terms document, access cannot be granted.
34 +
35 +== Step 2 – Define Your Use Case & Data Protection Obligations ==
36 +
37 +Your **Use Case** determines the legal and technical requirements that apply to your work in the VRE.
38 +
39 +In particular, **data controllers** are responsible for fulfilling GDPR and Charité obligations, including, where applicable:
40 +
41 +* Performing a **Data Protection Impact Assessment (DPIA)**
42 +* Ensuring lawful processing of personal / sensitive data
43 +* Implementing appropriate technical and organisational measures
44 +
45 +=== Access to DPIA Templates (for externals) ===
46 +
47 +If you are **not part of Charité** and require access to the DPIA template and annexes:
48 +
49 +1. Sign and return the **Non-Disclosure Agreement (NDA)**
50 +→ **[NDA document link]**
51 +1. (((
52 +After receipt, you will be granted a**ccess** to:
53 +
54 +* DPIA template
55 +* DPIA annexes and guidance material
56 +)))
57 +
58 +== Step 3 – Request VPN / Network Access ==
59 +
60 +To technically access the VRE, you must apply for VPN access to the protected network.
61 +
62 +Please complete and return the following forms:
63 +
64 +* **[VPN Access Request Form]**
65 +* **[Additional Network Access Form, if applicable]**
66 +
67 +After approval, you will receive instructions for setting up the VPN connection.
68 +
69 +
70 +== What Happens Next? ==
71 +
72 +Once all documents are received and approved:
73 +
74 +* Your user account will be created.
75 +* VPN access will be enabled.
76 +* You will receive an email with your personal access instructions.
77 +
78 +**Once you have completed the required forms, please contact the VRE support team and send the filled-out documents to**
79 +
80 +**vre-support@charite.de.**