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Changes for page Accessing the VRE

Last modified by publicadmin on 2026/01/21 12:04
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1 += Getting Access – Onboarding to the VRE =
2 +
3 +This page explains how to obtain access to the Virtual Research Environment (VRE).
4 +Please note that the **full and authoritative onboarding process is documented in the PDF presentation**:
5 +
6 +**→ Download the VRE Onboarding Guide (PDF)**
7 +
8 +The steps below provide a short and practical overview.
9 +
10 +== Overview of the Onboarding Process ==
11 +
12 +Access to the VRE is granted after completion of three steps:
13 +
14 +1. **Accept the Use Terms (mandatory)**
15 +1. **Clarify data protection obligations (Use Case & DPIA)**
16 +1. **Request VPN / network access**
17 +
18 +Each step is required to ensure compliance with GDPR, Charité policies, and the security requirements of the infrastructure.
19 +
20 +----
21 +
22 +== Step 1 – Accept the Use Terms ==
23 +
24 +All users must read, sign, and return the official Use Terms.
25 +
26 +**Document:**
27 +→ **VRE-Bestaetigung-Nutzungsbedingungen-GDPR-Compliance-v1.4_EN**
28 +
29 +This document confirms that you understand and accept the obligations related to:
30 +
31 +* Processing of personal and health data
32 +* Secure handling of research data
33 +* Compliance with GDPR and institutional policies
34 +
35 +Without a signed Use Terms document, access cannot be granted.
36 +
37 +----
38 +
39 +== Step 2 – Define Your Use Case & Data Protection Obligations ==
40 +
41 +Your **Use Case** determines the legal and technical requirements that apply to your work in the VRE.
42 +
43 +In particular, **data controllers** are responsible for fulfilling GDPR and Charité obligations, including, where applicable:
44 +
45 +* Performing a **Data Protection Impact Assessment (DPIA)**
46 +* Ensuring lawful processing of personal / sensitive data
47 +* Implementing appropriate technical and organisational measures
48 +
49 +=== Access to DPIA Templates (for externals) ===
50 +
51 +If you are **not part of Charité** and require access to the DPIA template and annexes:
52 +
53 +1. Sign and return the **Non-Disclosure Agreement (NDA)**
54 +→ **[NDA document link]**
55 +1. (((
56 +After receipt, you will be granted **separate access** to:
57 +
58 +* DPIA template
59 +* DPIA annexes and guidance material
60 +)))
61 +
62 +----
63 +
64 +== Step 3 – Request VPN / Network Access ==
65 +
66 +To technically access the VRE, you must apply for VPN access to the protected network.
67 +
68 +Please complete and return the following forms:
69 +
70 +* **[VPN Access Request Form]**
71 +* **[Additional Network Access Form, if applicable]**
72 +
73 +After approval, you will receive instructions for setting up the VPN connection.
74 +
75 +----
76 +
77 +== What Happens Next? ==
78 +
79 +Once all documents are received and approved:
80 +
81 +* Your user account will be created.
82 +* VPN access will be enabled.
83 +* You will receive an email with your personal access instructions.
84 +
85 +----
86 +
87 +If any document or link is unclear or missing, please inform the VRE support team (vre-support@charite.de).